Quote Check Agent
Know a quote is right before you approve it.
Inspectr learns what you’ve approved and sent back, then reads each waiting quote against your service contract and its paperwork. It asks your provider for what’s missing and brings your team the quotes that need a decision.
Today
Quotes wait in the CMMS until someone opens each one, checks the backup and asks why the work is extra.
What it costs
Contract terms, past decisions and supplier backup sit in different places, so each check takes time. Quotes wait for weeks, and some expire with no decision at all.
With Inspectr
Your provider hears about gaps directly and fixes them. Your team gets a short list, oldest first, with the reason each quote needs a person.
Tested at King’s Cross
2,086 past quotes. 38 checked in a week.
Inspectr learned King’s Cross’s approval patterns from 2,086 past quotes. In a one-week test, it checked 38 new quotes against those patterns, the service contract and the paperwork behind each one.
One piece of work
The system says $543.59. The quote says $453.59.
Before
“Urinal repair. $543.59. Waiting for approval.”
The number looks routine. Nothing on the CMMS screen shows that the attached document says something else.
With Inspectr
Back with the provider before it reaches the approver.
The mismatch
The CMMS says $543.59. The quote document says $453.59.
CMMS record · Quote PDF
Sent to your provider
The contract manager for that building gets both figures and one question: which is right?
If no one replies
Inspectr chases at day six.
When they answer
Inspectr checks the answer. If it settles the gap, your team sees the quote as ready to approve.
For service providers
Most lapsed quotes never come back.
On one portfolio, 689 quotes lapsed and 14% came back. When approvers did decide, they approved 78%. Inspectr chases the approver before a quote expires and tells the contract manager the day it lapses, so you can raise it again.
It doesn't wait
The check starts when the quote comes in.
- 01LearnReads your past quotes to see what you approve and what you send back.
- 02CheckReads each waiting quote against your rules, your contract and its paperwork.
- 03ChaseAsks the contract manager for what’s missing and follows up.
- 04DecideBrings your team the quotes that need a person, oldest first.
When your decisions stop matching a rule, Inspectr asks you whether the rule is wrong.
What this is worth
Fewer quotes reach your team with gaps.
Your provider fixes paperwork before it reaches you, and your team spends its time on the quotes that need judgment. You set what the agent can send. Approvals stay with your team, and your CMMS stays the system of record.